Cultural Sector Build Back Better Fund privacy notice
This notice explains what personal information we hold about you, how we collect it, how we use it and how we share that information.
Who we are
We collect, use and are responsible for certain personal information about you.
When we do so we are regulated under the General Data Protection Regulation (“GDPR”) which applies across the European Union (including in the United Kingdom) and we are responsible as data ‘controller’ of that personal information for the purposes of those laws.
The personal information we collect and use
The Cultural Sector Build Back Better Fund is an application scheme for grants which help cultural organisations, creative industry businesses, freelancers, and their supply chains in Kent build back stronger from the coronavirus (COVID-19) pandemic.
In the course of managing and facilitating the Cultural Sector Build Back Better Fund we collect the following personal information from the applications for grants:
- email addresses
- organisation details (including names and postal addresses)
- business telephone numbers (including mobile)
- account number and sort code of bank accounts of the successful applicants.
The information is used to:
- send out notices when the fund is open for applications
- contact organisations who have applied for grants
- invite applicants to contribute to surveys, consultations or requests for information to improve the fund
- notify applicants of other funding opportunities and strategic cultural activity in Kent
- make payments to successful applicants.
Reasons we can collect and use your personal information
We rely on the fact that you (“the data subject”) have given consent to the processing of your personal data for one or more specific purposes as the lawful basis on which we collect and use your personal data.
You may withdraw your consent at any time. If you do withdraw your consent no further personal information will be collected and the existing personal information shall only be retained in accordance with our data protection policy.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way.
We limit access to your personal information to those who have a genuine business need to know it.
Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Who we share your personal information with
We may share personal information with law enforcement or other authorities if required to do so by applicable law.
How long your personal data will be kept
We will hold your personal information for as long as individuals are members of the board. If we are informed that individuals are no longer members all information is removed from the mailing list.
Your rights
Under the GDPR, you have rights which you can exercise free of charge that allow you to:
- withdraw your consent at any time where we have relied upon consent
- know what we are doing with your information and why we are doing it
- ask to see what information we hold about you
- ask us to correct any mistakes in the information we hold about you
- object to direct marketing
- make a complaint to the Information Commissioners Office (ICO).
Depending on our reason for using your information you may also be entitled to:
- ask us to delete information we hold about you
- have your information transferred electronically to yourself or to another organisation
- object to decisions being made that significantly affect you
- object to how we are using your information
- stop us using your information in certain ways.
We will always seek to comply with your request but we may be required to hold or use your information to comply with legal duties. Please note that your request may delay or prevent us from considering your application for a loan.
Who to contact
Please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk or by writing to:
Data Protection Officer, Sessions House, Maidstone, Kent, ME14 1XQ.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK ICO on individuals’ rights under the GDPR.
The GDPR also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at 03031 231113.