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Kent Community Safety Communications Privacy Notice

We keep this privacy notice under regular review and was last updated on 2 August 2022.

Kent County Council respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.

Who we are

Kent County Council (KCC), on behalf of the multi-agency Kent Community Safety Team (KCST) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the United Kingdom General Data Protection Regulation (‘UK GDPR’) and the Data Protection Act 2018. We are responsible as ‘controller’ of that personal information.

The Kent Community Safety Team (KCST) is a multiagency team consisting of Kent Police, Kent Fire and Rescue Service (KFRS) and Kent County Council (KCC) staff who help support the work of the Kent Community Safety Partnership (KCSP). The KCST work in a collaborative way to address the key community safety priorities for the county highlighted within the Kent Community Safety Agreement.

Our Data Protection Officer is Benjamin Watts.

Personal information we collect and use

Information collected by us

In order for us to provide you with the Kent Community Safety Communications (i.e. newsletters, e-bulletins and direct emails etc), we collect the following personal information when you provide it to us:

  • name
  • contact email addresses.

How we use your personal information

We use your personal information to provide you with Kent Community Safety communications.

Reasons we can collect and use your personal information

We rely on Article 6(1)(a) as the lawful basis on which we collect and use your personal data, i.e. that ‘the data subject has given explicit consent for the processing'.

The provision of your name and contact email addresses is required from you to enable us to send you communications from the Kent Community Safety Team.

How long your personal data will be kept

We will hold your personal information until you unsubscribe to our communications. There is a link in the bottom of our e-Bulletins messages that allows you to unsubscribe at any time.

It is your responsibility to notify the KCST if any of your personal information changes during this time.

Who we share your personal information with

  • We use Outlook as the service which delivers our communications to you, and as such, we upload your contact email to this. No other routine sharing of your information takes place.
  • We will share personal information with law enforcement or other authorities if required by applicable law or in connection with legal proceedings.

Your rights

Under the UK GDPR you have a number of rights which you can access free of charge which allow you to:

  • know what we are doing with your information and why we are doing it
  • ask to see what information we hold about you
  • ask us to correct any mistakes in the information we hold about you
  • object to direct marketing
  • make a complaint to the Information Commissioner’s Office.

Depending on our reason for using your information you may also be entitled to:

  • ask us to delete information we hold about you
  • have your information transferred electronically to yourself or to another organisation
  • object to decisions being made that significantly affect you
  • object to how we are using your information
  • stop us using your information in certain ways

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner's Office (ICO) on individuals’ rights under GDPR.

Your right to withdraw your consent

Where we rely on your consent to process your personal information, you can withdraw your consent to our use of your data at any time.

You can do this by contacting the Kent Community Safety Team by emailing  kentcommunitysafetyteam@kent.gov.uk.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Who to contact

Please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.

GDPR also gives you the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted on 03031 231113.

Read our corporate privacy statement.