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Kent Community Safety Team Events, Information and Promotion privacy notice

We keep this privacy notice under regular review and was last updated on 2 August 2022.

Kent County Council respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.

Who we are

Kent County Council (KCC), on behalf of the multi-agency Kent Community Safety Team (KCST), collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the United Kingdom General Data Protection Regulation (‘UK GDPR’) and the Data Protection Act 2018. We are responsible as ‘controller’ of that personal information.

The Kent Community Safety Team (KCST) is a multiagency team consisting of Kent Police, Kent Fire and Rescue Service (KFRS) and Kent County Council (KCC) staff who help support the work of the Kent Community Safety Partnership (KCSP). The KCST work in a collaborative way to address the key community safety priorities for the county highlighted within the Kent Community Safety Agreement.

Our Data Protection Officer is Benjamin Watts.

Personal information we collect and use

Information collected by us

In order for us to provide you with details of events, follow up to the events, provide updates, messages and share information, we collect the following personal information when you provide it to us:

  • name of person making the booking for an event
  • name/s of person/people attending events (if different/in addition to the above)
  • address
  • contact number
  • email address
  • whether there is any special category data (for example, accessibility, dietary, health requirements)

We may also take promotional photographs at events and your consent will be sought during the registration process.

Additionally, we may record virtual events and you will be advised at the start of the event and asked to provide your consent.

We also collect the following ‘special category data’ (personal data which is more sensitive and is treated with extra care and protection) when you provide it to us:

  • Accessibility, dietary, health requirements.

How we use your personal information

We use your personal information to provide you with details of any Community Safety related:

  • Events – We will communicate with you about your booking and ensure that necessary arrangements are made for accessibility and dietary requirements. We will also contact you to obtain feedback on events attended and to provide information about future events that may be of interest to you.
  • Information – We will share and disseminate community safety information to you that is pertinent to your role/organisation.
  • Promotion - We may use photographs to promote the work of the Kent Community Safety Partnership with your explicit consent.

Reasons we can collect and use your personal information

We rely on Article 6(1)(e) as the lawful basis on which we collect and use your personal data, ie that ‘processing is necessary for the performance of a task carried out in the public interest’, namely for the coordination of community safety related events, promotion of the Kent Community Safety Partnership and the cascading of relevant information to protect communities.

We rely on Article 6(1)(a) as the lawful basis on which we collect and use your personal data, ie that ‘the data subject has given explicit consent for the processing'. For example, images used to promote community safety related events or health issues/disability to allow us to make adjustments so you can attend the event.

When we collect your ‘special categories of personal data’, (such as health data for accessibility to events) we rely on Article (9)(2)(a) - the individual has given explicit consent to the processing of those personal data for one or more specified purposes.

How long your personal data will be kept

In the course of providing you with details of events, follow up to the events, updates, messages, shared information and relevant activities, all personal information gathered will be retained securely for 6 years when it will be securely destroyed unless there is a legal reason not to.

Who we share your personal information with

We may share

  • Information with other members of the Kent Community Safety Team for the purposes of undertaking community safety related activities.
  • Your photograph used in print and electronic form, including but not limited to, publications, press, websites, apps and social media platforms.
  • We will share personal information with law enforcement or other authorities if required by applicable law or in connection with legal proceedings.
  • When the event is virtual and a recording is made, this will be shared with professional colleagues and trusted partners who have a legitimate interest in the recording.

Your rights

Under the GDPR you have rights which you can exercise free of charge that allow you to:

  • withdraw consent (unsubscribe) at any time
  • know what we are doing with your information and why we are doing it
  • ask to see what information we hold about you (subject access request)
  • ask us to correct any mistakes in the information we hold about you
  • object to direct marketing
  • make a complaint to the Information Commissioner's Office

Depending on our reason for using your information you may also be entitled to:

  • ask us to delete information we hold about you
  • have your information transferred electronically to yourself or to another organisation
  • object to decisions being made that significantly affect you
  • object to how we are using your information
  • stop us using your information in certain ways

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner's Office (ICO) on individuals’ rights under GDPR.

Your right to withdraw your consent

Where we rely on your consent to process your personal information, you can withdraw your consent to our use of your data at any time.

You can do this by contacting the Kent Community Safety Team by emailing kentcommunitysafetyteam@kent.gov.uk.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Who to contact

Please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.

GDPR also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted on 03031 231113.

Read our corporate privacy statement.