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Pilot of Men’s Antenatal and Postnatal Support privacy notice

We keep this privacy notice under regular review and it was last updated in July 2023.

Kent County Council respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.

Who we are

Kent County Council collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). We are responsible as ‘controller’ of that personal information. Our Data Protection Officer is Benjamin Watts.

Kent County Council (KCC) has commissioned Becky Fedia, independent consultant, as the provider for the design and pilot of Men’s Antenatal and Postnatal Support from 19 June 2023 to 31 March 2024. This will involve working with new dads and male partners or those who are expecting a baby to:

  1. better understand their experiences and what kinds of support they would find useful
  2. create with them antenatal and postnatal support for new or expectant fathers and male partners
  3. pilot this support.

The project will also involve working with related professionals to gather their views on the subjects above.

Personal information we collect and use

Information collected by us

If you choose to take part in our online survey, we will collect and process the following information:

  • email address (if you choose to enter our prize draw and consent to be contacted for this purpose).

If you give your consent to be contacted for a discussion about taking part in the project, we will collect and process the following information:

  • names.
  • contact details (email addresses, phone number).

We also collect the following ‘special category data’ (personal data which is more sensitive and is treated with extra care and protection) when you provide it to us:

  • any accessibility, dietary and health requirements relevant to your participation
  • whether you are a new father or partner of a new mother, or an expectant father (or partner of an expectant mother).

If you consent to take part in the project, we will collect and process the following additional information:

  • your postcode.
  • we may take video or audio recordings of online interviews, with your consent. These recordings could collect information about your health, race or ethnicity or religious beliefs.

We also collect the following ‘special category data’ (personal data which is more sensitive and is treated with extra care and protection) when you provide it to us (please note this is optional):

  • whether or not you or your partner are affected by emotional or mental health difficulties
  • whether or not you or your partner are affected by financial concerns.

How we use your personal information

We use your personal information to:

  • administer the project, for example running the prize draw for our survey, making contact with you to invite you to sessions or sending you updates on the project
  • ensure that our sessions are accessible and that we can cater to your individual needs (for example if you have dietary requirements or specific needs to help you engage in the project)
  • record our conversations (with your additional consent) so that we can remember what we have talked about
  • ensure that our project is inclusive and includes participants from a range of backgrounds.

Reasons we can collect and use your personal information

We collect and use your personal information to carry out tasks with your consent. We rely on the following legal bases under UK GDPR:

  • Article (6)(1)(a) - consent: the individual has given clear consent to process their personal data for a specific purpose.

When we collect your ‘special categories of personal data’, (such as health information) we rely on the following legal bases:

  • Article 9(2)(a) - explicit consent: the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where domestic law provides that the prohibition referred to in paragraph 1 may not be lifted by the data subject.

How long your personal data will be kept

We keep contact details and accessibility data for the duration of the project, until April 2024, after which the information is made inaccessible to system users or securely destroyed.

Who we share your personal information with

  • The information you provide will be collected and held by Becky Fedia, the provider of Pilot of Men’s Antenatal and Postnatal Support and will be shared with Kent County Council, however the shared information will be anonymised.
  • We will share personal information with law enforcement or other authorities if required by applicable law or in connection with legal proceedings.
  • We will share personal information with our legal and professional advisers in the event of a dispute, complaint, or claim. We rely on Article 9(2)(f) where the processing of special category data is necessary for the establishment, exercise, or defence of legal claims or whenever courts are acting in their judicial capacity.

Your rights

Under UK GDPR you have rights which you can exercise free of charge which allow you to:

  • know what we are doing with your information and why we are doing it
  • ask to see what information we hold about you (subject access request)
  • ask us to correct any mistakes in the information we hold about you
  • object to direct marketing
  • make a complaint to the Information Commissioner's Office
  • withdraw consent at any time (if applicable).

Depending on our reason for using your information you may also be entitled to:

  • ask us to delete information we hold about you
  • have your information transferred electronically to yourself or to another organisation
  • object to decisions being made that significantly affect you
  • object to how we are using your information
  • stop us using your information in certain ways.

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the Information Commissioner's Office on individuals’ rights under UK GDPR.

If you would like to exercise a right, please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Who to contact

Please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk, or write to: Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.

UK GDPR also gives you right to lodge a complaint with Information Commissioner, who may be contacted via the Information Commissioner's website or call 03031 231113.

Read our corporate privacy statement.